What role does the share register play at general meetings?

The share register plays a crucial role at general meetings: Determination of voting rights: The share register identifies the shareholders and determines who is entitled to vote. As a rule, only those who are entered in the share register on a specified date prior to the Annual General Meeting are entitled to vote. Distribution of documents: The share register is used to send relevant documents such as invitations, agenda items and voting documents to registered shareholders. Verification of powers of attorney: Shareholders can transfer their voting rights to proxies. The share register helps to verify the validity of proxies and to ensure that only authorized persons vote on behalf of other shareholders. Determination of voting rights: The share register plays a central role in determining the number of voting rights that can be exercised by shareholders. This is crucial for calculating majorities and passing resolutions. Collection of attendance lists: The attendance of shareholders at the general meeting is often tracked via the share register in order to create the basis for an official attendance list. Identification of shareholders’ questions: Shareholders can submit questions or motions to the Annual General Meeting. The share register helps to verify the identity of requesting shareholders and ensure that they are authorized to make such requests.

All FAQs Published at: 2024-02-05